Background Screening

  • Click here to access the new US Club Soccer Background Screening Application.
  • Click here to access the Staff Registration web page for related information.

General:

Background screening is part of US Club Soccer’s staff registration process, which, pursuant to U.S. Soccer rules, is required of all individuals working with or managing youth players, regardless of whether they are volunteers or paid staff, or registered with another U.S. Soccer member organization. This includes all coaches, assistant coaches, and team managers assigned to a team with youth players.

Timeframe:

Generally speaking, staff registering with US Club Soccer must submit a background screening application every other year – after July 1 within the year the passcard/registration is to be issued or expires.

More specifically, competitive staff must complete background screening based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf]. Rec staff must complete and pass a background screening every other registration year.

Recent enhancements:

US Club Soccer CEO Kevin Payne announced in June 2016 two Player Health and Safety initiatives for registered staff members as part of the Players First platform. One of those initiatives is the substantial enhancement of US Club Soccer’s background screening standard, implemented as of the 2016-17 registration year.

Beyond a variety of national sources, US Club Soccer’s background screening now includes a direct county/state of residence criminal record search for all counties in which an individual has lived within the past seven years, regardless of whether any “hits” appear on the national database searches.

This is a responsible step in facilitating a safe sports experience, and US Club Soccer aims to lead by example.

Cost / Payment Options:

Either the person completing the background screening application, or his/her club, will pay SportsEngine $18 for the cost of each background check via one of the following options:

A) APPLICANT TO PAY DIRECTLY:  Payment will be made by the person completing the background screening application via a credit card or bank draft transaction as part of the application process. This is the default option unless a club indicates its decision to be billed directly for the background screening of its members (Option B below).

or

B)  BILLED TO CLUB:  Background screening applicants will not be charged upon check out. Rather, the applicant’s club will be invoiced directly by SportsEngine.

Information for registrars:

The primary registrar in each club will have access to his or her corresponding Club Page within the US Club Soccer/SportsEngine background screening portal. This will enable the primary registrar to view the names of individuals in his or her club who have passed their background screening.

Update Information: If you want to change the primary background screening contact or payment option for your club/organization, please complete the US Club Soccer Background Screening – Club/Org Info Form. Please note it will take up to a few days for these updates to be made for your club/organization; it is not instantaneous.

Additional information:

  • You must complete the background screening application yourself. Your registrar cannot do this for you. Any individual who completes an application on behalf of another individual is also subject to suspension or other discipline, and in addition may be subject to criminal or civil liability.
  • US Club Soccer’s background screening is conducted by industry screening vendors via SportsEngine’s Verify platform. You may be contacted directly by the screening vendor if there are any questions or additional information is needed.
  • Passing US Club Soccer’s background screening alone does not mean you are registered with US Club Soccer. Registration is not complete, nor is insurance valid, until a staff passcard or rec registration request is received, paid for, and subsequently approved by US Club Soccer. You may not participate with youth players until these steps are completed.
  • Additional information regarding the required Pennsylvania-specific clearances is available via the background screening application.
  • The international background screening application is now available for those individuals who do not have a Social Security Number (SSN) or Taxpayer Identification Number (TIN). A passport is required. The cost of the background screening varies greatly as it is determined based upon your residence history. As such, you must pay for it directly as part of completing the application. There is no club billing option for this international application. Please contact your respective US Club Soccer administrator for instructions.
  • The background screening turnaround time will increase to an average of 2-3 days, with the specific timeframe varying depending upon certain counties and states. As such, please complete these steps early and allow several days for passcards to be processed during the busy summer registration period.
  • The application only needs to be completed once even if you are part of multiple clubs/organizations. You will be able to select multiple clubs as part of the background screening application.
  • NOTE: Once a staff background check is successfully passed in SportsEngine, staff do not need to enter a confirmation number in KYCK Play within the respective staff passcard request.
  • For more information on US Club Soccer’s background screening program, please contact your respective regional administrator.