Registration Platform / Webinars

Here is a collection of tips, reminders, FAQs and other important information to help you better navigate the US Club Soccer National Registration System.

Manage your club/organization for 2017-18 registration year:

  • Basic registration steps:
    • Add all teams and affiliate the team(s) with the league/competition playing, if applicable.
    • Assign staff to each team at the team level using the drop-down menu or Teams > View All Teams.
    • Add players to each team, using the players’ full legal names on POB and upload documents.
    • Request Registration/Card for each player/staff to be processed by US Club Soccer. Administrators review every uploaded POB.
    • Monitor Cards > Previous Requests for User Response Required/Messages from US Club Soccer.

Registration tips & information:

  • The latest “Helpful Hints” from the US Club Soccer administrative staff:
    • When contacting your admin, please provide the full name of your club as it appears on your dashboard, a detailed summary of the issue, and full names of staff/players, if applicable.
    • The system works best with Google Chrome, Firefox, or Safari browsers. Please do not use Internet Explorer.
    • The KYCK Play Help Section is a helpful resource that includes tutorials and provides answers to most questions.
    • If using a .csv file to import players, please remove the email address. It is no longer a mandatory field. This field causes many issues we have including parent/player mergers if the parent is on staff.
    • When uploading documents, please do not use a tablet or mobile phone as these can distort the image. Scan the image for best results. (File must be saved in .jpeg or .pdf format). Profiles should match the proof of birth (POB) exactly, to include, two last names, if applicable,  Jr., Sr., etc., and no nicknames: http://support.kyck.com/knowledgebase/how-do-i-upload-player-documents-and-photos/
    • When uploading pictures, they cannot exceed 2MB and need to be in .jpg or .png format: http://support.kyck.com/knowledgebase/how-do-i-upload-player-documents-and-photos/
    • Be cautious when entering staff members. Staff entered at the Organization level will have access to the entire club and depending on permissions assigned as to how much access they have. This should be reserved for the President, Registrar, DOC, etc. Most staff should be entered at the team level. The staff member will then have access to only the team(s) to which they are assigned with the permissions given: http://support.kyck.com/knowledgebase/staff-permissions/
    • If you cannot find staff under the “View all Staff” tab, go to the Cards tab –> Print Cards. This is an easy way to view whether your staff (or players) have current passcards, when the passcards were issued and for gathering emails to enter staff onto teams. When entering staff into your organization, always start with the email address.  After a few seconds, if the staff already exists in your organization, their name will show up and you can auto-populate the address fields. By starting with the email, there is less chance to create a duplicate account (ID).
    • It’s important to check the Registrar’s messages. When we cannot approve a card, we will leave Registrar messages with instructions on what we need in order to approve the card. Once the task has been completed, it’s equally important for a message to be left stating the action has been completed. This will send the card into our queue to review again. http://support.kyck.com/knowledgebase/how-do-i-check-for-send-messages-as-a-registrar/
    • If a staff member cannot see their team, players, etc., ensure they’ve claimed their email address. Claiming their email address is what allows them to have access to what teams and permissions were granted to them by the club. http://support.kyck.com/knowledgebase/634/
    • Do not share login credentials. Every staff member should have their own log in and password. http://support.kyck.com/knowledgebase/sharing-a-login/
    • All forms can be found on the Forms and Documents web page, including the player registration, player loan form, insurance request and more.
    • Player loan forms can be used to loan a player for a specific competition from one US Club Soccer member to the other. A copy of the completed loan form should be taken by the coach or manager to the competition. The player shall use the player pass issued to his primary club.  The completed loan form must be submitted to your admin prior to the start of the game: http://usclubsoccer.org/resources/forms-documents/
    • All fees can be found on our website: http://usclubsoccer.org/registration/fees/
    • Releasing players is a necessary step when a player is requesting to play for another US Club Soccer member. No player may be registered on two US Club Soccer Member Clubs at the same time.  Players are considered amateur players and are not under contract, and should be released. This needs to be completed by the Registrar or a staff member who has permissions at the organization level. A staff member, such as a coach, who only has permissions at the team level, will only be able to remove the player from the team. This puts the player in an Open Teams status-they are still registered with the club, just not listed on a team: http://support.kyck.com/knowledgebase/how-do-you-release-or-remove-a-player/
    • If at any point you are stumped, try the links provided. If you receive an error or can’t proceed, please stop. Do not change names or order passcards if they are incorrect, as this may make matters worse. Email your admin with what the issues are, along with the complete name of your club as it appears on your dashboard.
  • Click here for details on how to add and move players between teams.
  • Player releases: Users, with permission, are able to remove players from a team and release players from a club/organization entirely. We urge you to review players each season and release those no longer with your club/organization, as this will expedite player approvals and maximize the auto-renewal of players.
    • NOTE: Moving a player to “Open” status is not releasing the player from your organization.
    • At the team level, Player tab, clicking “X” removes the player from the team only. You will also remove the player from the team when clicking “X” on the official roster. Note you are deleting the player from the team but not releasing the player from the club at this level.
    • Registrars, or anyone with full permissions at the organization level, are the only ones who can release players from the club.
      • At the organization level, Player tab, clicking “X” releases the player from the organization.
  • Adult player registration: Due to proof of birth marked as a required field, please upload the Adult player registration form (R002-A) for players over age 17 in place of a POB. If entering players 17 and under to an adult team you must upload their POB and adult player registration registration form (R002-A) signed by a parent or legal guardian.
  • Passcard auto-renewals: Functionality was implemented that allows for the automatic approval of player passcard renewal requests that meet certain requirements. These passcard requests will be approved almost instantly, as additional processing by US Club Soccer administrative staff is not required. New players and all staff requested approval will be delayed until Admin completes processing POB’s or background checks.
  • Login: Registrars cannot give out one log-in credential for parents or staff to enter player/staff information. Each staff member needs his or her own granted access into the system. Visit the KYCK Help section to learn more about the specific functionality of each Staff Permission. At this time, parents are not allowed to register their own child via KYCK. Everyone that logs into KYCK.com should be doing so with their own secure login username and password. If you have issues logging in, visit this page for guidance.
  • Proof of birth and player/staff photos: Proof of birth files must be saved as .jpg or .pdf format and under 2 MB in size. Photos must be saved as .jpg and under 2 MB in size. If necessary, rotate photos before uploading. Two free tools you may wish to use are Editor by pixlr.com or Snipping Tool (for PC users).
    • For the card to be considered valid, it is a requirement to have a photo prior to lamination.
    • To clarify, photos are required for players and staff; proof of birth is required for players.
    • The cropping tool has been added to the player’s profile page and Add New Player/Staff. At this time, the tool will allow cropping but not rotation of a photo. Right-click on a player’s name to open the profile page in a new tab.

Webinars:

US Club Soccer is conducting webinars for registrars and associated administrators of member clubs/organizations in order to review US Club Soccer’s registration platform.

Upcoming Webinars:

Stay tuned for future opportunities.

If you would like to register for a webinar, please choose a date/time and complete the corresponding form. The first 30 individuals to register for each webinar will receive a subsequent email with log-in/dial-in instructions shortly before the webinar start time.

The form will no longer be available if capacity is reached. If that happens, we encourage you to register for a webinar on another date. Please check this page for updates. If a webinar only receives five registrants, US Club Soccer will email each registrant to sign up for a different session.

Webinar registrants will need a computer with internet access. If your computer does not have speakers and a microphone, you may dial-in with a phone.

NOTE: If you sign up for a webinar, please make every effort to attend that webinar. If you sign up for a webinar and later realize you will be unable to attend, please email syoung@usclubsoccer.org so your spot may be released and opened up for someone else.