Staff Registration

As of the 2016-17 registration year, US Club Soccer implemented several Player Health and Safety initiatives for registered staff members as part of its Players First philosophy. As such, the steps necessary to register staff members with US Club Soccer are detailed below.

Pursuant to U.S. Soccer rules, staff registration is required of all individuals working with or managing youth players, regardless of whether they are volunteers or paid staff, or registered with another U.S. Soccer member organization. This includes all coaches, assistant coaches, and team managers assigned to a team with youth players.

  1. Complete Sideline Sports Doc (SSD) online course. []
    Effective July 1, 2016, all coaches and staff members registering with US Club Soccer must complete this course each time a background check is required (approximately every two years). Users will receive a certificate number when the course is complete, which must then be entered into the corresponding background screening application (see #2 below). The SSD certificate number must be entered into the background screening application in order to proceed. Invalid SSD certificate numbers will delay registration. This step must be completed by the person registering with US Club Soccer.
  2. Complete background screening. [US Club Soccer Background Screening Application]
    US Club Soccer substantially increased its background screening standard and transitioned the application and process to the SportsEngine platform. A valid SSD certificate number is required to complete the background screening application. This step must be completed by the person registering with US Club Soccer.
  3. Register, by either requesting a staff passcard in US Club Soccer’s registration platform (for competitive staff), or submitting the Rec Registration Form #R003-R (for rec staff).
    US Club Soccer registration is not complete, nor is insurance valid, and participation with you players is not allowed, until the staff passcard/rec registration have been approved and processed by US Club Soccer. In most cases, this step is completed by the club/organization’s registrar on behalf of the individual coach/staff member. This step may be completed before #1 and #2 above, but the registration will not be approved until all three steps are completed.

1. Sideline Sports Doc:

Sideline Sports Doc (SSD) is a customized, scalable training program that includes a six-chapter online course, as well as downloadable .pdf/e-book and .mp3 products, which is designed to improve on-field triage of key injury situations. The course also incorporates U.S. Soccer’s “Concussions in Soccer” video and other Recognize to Recover content. The chapters are: 1) The SAFE Method – initial evaluation of an on-field injury, 2) Ankle and foot injuries, 3) Concussion, 4) Fractures, 5) Heat illness, and 6) Knee injuries.


Timeframe:  All coaches and staff members registering with US Club Soccer must complete the course each time a background check is required (approximately every two years). More specifically, the course must be completed within the 120 days preceding submission of one’s background screening application.

Cost / Payment:  $5 per person, which is payable 1) by the person taking the course, or 2) clubs/leagues may cover the cost for some or all of their staff members by purchasing access in bulk.

Purchasing Bulk Access (for registrars or club officials):  [updated May 17, 2017] If you are a club making a first-time bulk purchase, please visit this web page. From that page, you’ll be able to immediately make a purchase and create a coupon code that can be used by your staff to access the course at zero cost to them. If you have an existing code, you may view the status of your club licenses and add to them immediately if you wish by visiting this web page.

Other:  The course takes approximately an hour to view the videos, but it does not need to be done all at once. Participants may also choose to read the .pdf or listen to the .mp3 audio. Experienced coaches can also go straight to the quiz sections. Users may save their progress and pick-up where they left off at a later time. The course must be passed before a SSD certificate number is issued.

2. Background screening:

Beyond a variety of national sources, our new level of screening includes a direct county/state of residence criminal record search for all counties in which an individual has lived within the past seven years, regardless of whether any “hits” appear on the national database searches.

Links:  Background Screening Application (new link as of July 11, 2017) / Background Screening web page

Timeframe:  Generally speaking, staff registering with US Club Soccer must submit a background screening application every other year – after July 1 within the year the passcard/registration is to be issued or expires. More specifically, competitive staff must complete background screening based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf]. Rec staff must complete and pass a background screening every other registration year.

Cost / Payment Options (updated July 11, 2017)Either the person completing the background screening application, or his/her club, will pay SportsEngine $18 for the cost of each background check via one of the following options. The charge will appear from “US Club Soccer”.

A) APPLICANT TO PAY DIRECTLY:  Payment will be made by the person completing the background screening application via a credit card or bank draft transaction as part of the application process. This is the default option.


B)  PREPAID CODES:  Through this process, a club may purchase one-time use, prepaid codes for any number of background screening applications and then distribute these unique codes to some or all of their coaches/staff members for use during the application process. All applicants will have the opportunity to enter a prepaid code during the background screening application process. If the applicant has not been given a prepaid code, he or she will be prompted for payment by credit card or bank draft during the application process.

This payment option mimics that of the US Club Soccer/Sideline Sports Doc online injury triage course and provides additional flexibility. While clubs are encouraged to purchase prepaid codes in bulk, additional codes may be purchased at later dates by completing the form again.

NOTE: Please read more information about new background screening payment options and the staff tracking list via this July 10, 2017 Member Update.

3. Register, by either requesting a staff passcard in US Club Soccer’s registration platform (formerly known as KYCK Play), or submitting the Rec Registration Form #R003-R:

Links:  US Club Soccer’s registration platform (formerly known as KYCK Play) (for competitive staff) / Rec Registration Form #R003-R (for rec staff)

Timeframe:  Competitive staff register approximately every other year, based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf] (for competitive staff). Rec staff register every year.

Cost / Payment:  A staff passcard costs $25 and is paid at the time of the passcard request. Rec staff registration costs $5 and is payable by sending a check or credit card authorization with the Rec Registration Form.

General / FAQ:

  • Currently registered staff members whose background screening or registration is already valid through the 2016-17 registration year do not need to complete the Sideline Sports Doc online course or another background screening until the following (2017-18) registration year.
  • Questions? Please contact your respective US Club Soccer regional administrator.