Staff Registration

Starting with the 2016-17 registration year, US Club Soccer is implementing several Player Health and Safety initiatives for registered staff members as part of its Players First philosophy. As such, the steps necessary to register staff members with US Club Soccer are detailed below.

Pursuant to U.S. Soccer rules, staff registration is required of all individuals working with or managing youth players, regardless of whether they are volunteers or paid staff, or registered with another U.S. Soccer member organization. This includes all coaches, assistant coaches, and team managers assigned to a team with youth players.

NOTE: Once a staff background check is successfully passed in SportsEngine, at this time, staff do not need to enter a confirmation number in KYCK Play within the respective staff passcard request.

  1. Complete Sideline Sports Doc (SSD) online course. [sidelinesportsdoc.com/usclubsoccer/]
    Effective July 1, all coaches and staff members registering with US Club Soccer must complete this course each time a background check is required (approximately every two years). Users will receive a certificate number when the course is complete, which must then be entered into the corresponding background screening application (see #2 below). The SSD certificate number must be entered into the background screening application in order to proceed. Invalid SSD certificate numbers will delay registration. This step must be completed by the person registering with US Club Soccer.
  2. Complete background screening. [US Club Soccer Background Screening Application]
    US Club Soccer substantially increased its background screening standard and transitioned the application and process to the SportsEngine platform. A valid SSD certificate number is required to complete the background screening application. This step must be completed by the person registering with US Club Soccer.
  3. Register, by either requesting a staff passcard in KYCK Play (for competitive staff), or submitting the Rec Registration Form #R003-R (for rec staff). [Open as of July 1]
    US Club Soccer registration is not complete, nor is insurance valid, until the staff passcard/rec registration have been approved and processed by US Club Soccer. In most cases, this step is completed by the club/organization’s registrar on behalf of the individual coach/staff member. This step may be completed before #1 and #2 above, but the registration will not be approved until all three steps are completed.

1. Sideline Sports Doc:

Sideline Sports Doc (SSD) is a customized, scalable training program that includes a six-chapter online course, as well as downloadable .pdf/e-book and .mp3 products, which is designed to improve on-field triage of key injury situations. The course also incorporates U.S. Soccer’s “Concussions in Soccer” video and other Recognize to Recover content. The chapters are: 1) The SAFE Method – initial evaluation of an on-field injury, 2) Ankle and foot injuries, 3) Concussion, 4) Fractures, 5) Heat illness, and 6) Knee injuries.

Link:  www.sidelinesportsdoc.com/usclubsoccer/

Timeframe:  All coaches and staff members registering with US Club Soccer must complete the course each time a background check is required (approximately every two years). More specifically, the course must be completed within the 120 days preceding submission of one’s background screening application.

Cost / Payment:  $5 per person, which is payable 1) by the person taking the course, or 2) clubs/leagues may cover the cost for some or all of their staff members by purchasing access in bulk.

Purchasing Bulk Access (for registrars or club officials):  Email info@sidelinesportsdoc.com with your request. Include your contact administrator’s name, email address, phone number, and the number of licenses you would wish to purchase. Sideline Sports Doc staff will then contact you with further instructions, along with the licenses code to distribute to your staff.

OtherThe course takes approximately an hour to complete, but it does not need to be done all at once. Users may save their progress and pick-up where they left off at a later time. The course must be completed with 100% accuracy (one may revise incorrect answers) before a SSD certificate number is issued.

2. Background screening:

Beyond a variety of national sources, our new level of screening includes a direct county/state of residence criminal record search for all counties in which an individual has lived within the past seven years, regardless of whether any “hits” appear on the national database searches. An additional benefit is the constant monitoring program, which notifies US Club Soccer of changes to an individual’s national criminal history during the time between full background screenings. This new standard exceeds FCRA requirements.

Links:  Background Screening Application / Background Screening web page

Timeframe:  Generally speaking, staff registering with US Club Soccer must submit a background screening application every other year – after July 1 within the year the passcard/registration is to be issued or expires. More specifically, competitive staff must complete background screening based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf]. Rec staff must complete and pass a background screening every other registration year.

Cost / Payment OptionsEither the person completing the background screening application, or his/her club, will pay SportsEngine $18 for the cost of each background check via one of the following options:

A) APPLICANT TO PAY DIRECTLY:  Payment will be made by the person completing the background screening application via a credit card or bank draft transaction as part of the application process. This is the default option unless a club indicates its decision to be billed directly for the background screening of its members (Option B below).

or

B)  BILLED TO CLUB:  Background screening applicants will not be charged upon check out. Rather, the applicant’s club will be invoiced directly by SportsEngine on a monthly basis for the total number of checks processed during the previous month.

Staff Background Application Status Page (for primary registrars only): To change the primary background screening contact or payment option for your club/organization, or if you did not previously submit this information, complete the US Club Soccer Background Screening – Club/Org Info Form. Please note it will take a few days for these updates to be made for your club/organization; it is not instantaneous.

3. Register, by either requesting a staff passcard in KYCK Play, or submitting the Rec Registration Form #R003-R:

Links:  KYCK Play (for competitive staff) / Rec Registration Form #R003-R (for rec staff)

Timeframe:  Competitive staff register approximately every other year, based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf] (for competitive staff). Rec staff register every year.

Cost / Payment:  A staff passcard costs $25 and is paid at the time of the passcard request in KYCK Play. Rec staff registration costs $5 and is payable by sending a check or credit card authorization with the Rec Registration Form.

General / FAQ:

  • Currently registered staff members whose background screening or registration is already valid through the 2016-17 registration year do not need to complete the Sideline Sports Doc online course or another background screening until the following (2017-18) registration year.
  • Questions? Please contact your respective US Club Soccer regional administrator.