Member Update: Changes to U.S. Soccer Federation player registration initiatives

Member Update: Changes to U.S. Soccer Federation player registration initiatives

En Español | U.S. Soccer Player Registration Initiatives web page

April 28, 2018

 

Dear members,

The U.S. Soccer Federation revised its position regarding the player registration initiatives that take effect in conjunction with the 2018-19 registration year. The initiatives were previously outlined in this November 16 US Club Soccer Member Update.

What has changedMost significantly, the “country of birth”,country(ies) of citizenship”, and “Has the player ever registered and participated in soccer activities outside of the U.S. with a foreign team” fields (ITC fields) will be required only for players participating:

  • on professional teams and any amateur/youth team that has a legal, financial or de facto tie to a professional team
  • in the Lamar Hunt U.S. Open Cup
  • in the U.S. Soccer Development Academy

For all other players, these fields will be optional.

What is still requiredThe fields currently included as part of US Club Soccer’s player registration process will still be required, including:

  • First and last name(s) (as displayed on the proof of birth)
  • Address (of a parent if player is a minor)
  • Email address (of a parent if player is a minor)
  • Date of birth
  • Gender

Additionally, all player registration requests must pass the FIFA/U.S. Soccer National Data Center review process, as follows:

  1. US Club Soccer clubs/organization members submit player registrations
  2. US Club Soccer administrators verify [May 7 updates in italics] and approve player registrations. Players are insured and able to participate at this point.
  3. The player registrations are then sent submitted to the FIFA/U.S. Soccer National Data Center for their review
  4. Once approved by FIFA/U.S. Soccer, the US Club Soccer passcards/registrations are issued. It is at this time that registration is considered complete, and insurance is in effect. Once the FIFA/U.S. Soccer NDC review is complete, the FIFA and U.S. Soccer ID numbers will be added to the player’s record. If there are any ITC or related issues that need to be addressed, the player’s passcard/registration will be deactivated until those are resolved.

How this information will be used: This information will be used by FIFA and U.S. Soccer primarily for the purposes of assigning and maintaining unique player identification numbers, and for complying with FIFA international clearance (ITC) requirements.

Effective dateUnderstanding the FIFA deadline of August 1, U.S. Soccer is making these initiatives effective as of the start of each Member Organization’s 2018-19 registration year or August 1, whichever comes first. In US Club Soccer’s case, that is July 1, 2018.

ApplicabilityThese initiatives apply to all players – recreational, competitive and adult – registering through any U.S. Soccer Member Organization (ex: US Club Soccer, AYSO, US Youth Soccer state associations, etc.).

Registration resource updatesRevisions have been made to the following US Club Soccer-aligned registration tools in a accordance with these initiatives, which include addition of the ITC fields as “optional.”

  • US Club Soccer’s National Registration System, powered by SportsEngine. Updates have been made to the player data profiles and import tool. With the import tool, please ensure any country field is formatted using the Alpha-2 code of the ISO-3166-1 standard. The import will be rejected if this format is not used.
  • SportsEngine Registration. This is the SportsEngine platform parents use to register their children directly with their club, which includes US Club Soccer-specific data fields and sync with the US Club Soccer National Registration System.
  • Rec and Super Rec registration spreadsheets. These are available here as forms #R003-R and #R003-SR. New columns for the optional ITC fields have been added, and the spreadsheets now contain three tabs, as follows:

Tab 1:  To be used when manually adding players to the spreadsheet, which includes country drop-down fields.

Tab 2:  To be used if you are exporting data from another system. Please copy and paste the data into the applicable fields, and reference Tab 3 for instructions regarding adding countries.

Tab 3:  Contains a list of countries formatted according to the ISO-3166-1 standard, to be used as a reference for those adding countries in Tab 2. Please ensure any country field is formatted using the Alpha-2 code of the ISO-3166-1 standard. Players will not pass the FIFA/U.S. Soccer NDC review process if this format is not used.

  • Youth/Adult Player Registration Form. The updated version of this form will be posted shortly.

Action itemsIn an effort to be proactive ahead of the busy summer registration season, US Club Soccer is encouraging registrars and club administrators to ensure information for the required data fields is collected, and added into the appropriate US Club Soccer-aligned registration tool, for each player. Doing so will help prevent unnecessary delays in requesting and processing 2018-19 registrations.

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As always, thank you for your support.

 

US Club Soccer

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