Forms & Documents


REGISTRATION

FORM #R002 | PLAYER INFORMATION, MEDICAL TREATMENT AUTHORIZATION, LIABILITY WAIVER/RELEASE AND CONSENT FORM (2021-22 REGISTRATION YEAR)

Updated April 30, 2021, for the 2021-22 registration year. This singular form is now applicable to both youth and adult players.

The parent/guardian (in the case of a minor player) or adult player is to complete this form as part of the US Club Soccer player registration process.

For the 2021-22 registration year, the previous version of this form will continue to be accepted if it was previously completed (and still valid) or already in use with a member org’s internal registration process. In all other situations, this new version should be used. Starting with the 2022-23 registration year, Form #R002 must be completed on an annual basis.

This form is to be retained by the US Club Soccer member organization for at least five (5) years or until the player’s 18th birthday, whichever occurs last, and be provided to US Club Soccer upon request.

REC REGISTRATION FORM (#R003-R)

This form is an Excel spreadsheet that is used to register rec players for the 2020-21 registration year only. Starting with the 2021-22 registration year, all rec registration will take place online via GotSport. Please contact Melissa Byrd at recregistration@usclubsoccer.org for more information.

 
PLAYER LOAN FORM (#R007)

Use this form to loan a player for a specific competition from one US Club Soccer member to the other. A copy of the completed loan form should be taken by the coach or manager to the competition. The player shall use the player pass issued to his primary club.  The completed loan form must be submitted to the US Club Soccer administrator for your area.

 
MEMBER CONFIRMATION MEMO (#C011)

When accompanied by current US Club Soccer passcards and an Official Roster, this letter confirms that your club/team is a member of US Club Soccer in good standing. You may use it at U.S. Soccer Federation-affiliated tournaments to answer questions that may arise about insurance, travel, rosters, etc. If you would like a more specific letter, please e-mail your regional administrator. If you need a certificate of insurance to travel to a non-US Club Soccer-sanctioned tournament, see Request for Certificate of Insurance (#C011).

(#C011).docx

RISK MANAGEMENT / DISCIPLINE

REPORT A CONCERN (ATHLETE & PARTICIPANT SAFETY/RISK MANAGEMENT)

The Report a Concern web page includes information regarding the requirement reporting suspected child abuse to law enforcement pursuant to the mandatory reporting provisions of federal law/the SafeSport Act, as well as information and a form to report a concern to US Club Soccer.

This form is to be used pursuant to US Club Soccer Policy 13.04 (Reporting of Potential Risk Management Problems). US Club Soccer members have an affirmative duty to report potential risk management issues of which they become aware. This includes self-reporting of a registered staff member or club/organization, or of another registered staff member or club/organization. Incidents which must be reported include, but are not limited to, arrests for a felony or other crime of violence, sexual misconduct, or any other act or pattern of behavior which may have or in the future may put youth players at risk.

 
ALLEGATION OF MISCONDUCT

This form is used to report specific allegations of misconduct or violations of U.S. Soccer Federation or US Club Soccer bylaws, policies, rules and regulations. The form must be completed in its entirety and submitted to US Club Soccer, and may not be anonymous. All violations must be reported in a timely manner, with specific details, and supporting evidence.

LEAGUES

LEAGUE/REC PROGRAM SANCTIONING APPLICATION

Please complete this form to apply to sanction your youth competitive, adult or rec league/program with US Club Soccer.

SANCTIONED TOURNAMENTS & COMPETITIONS

SANCTIONED TOURNAMENT HOSTING APPLICATION PACKET

Review and submit this form to apply to sanction your tournament with US Club Soccer. For more information, visit the Sanction Your Tournament web page. Please note that if you are applying for tournament sanctioning within 60 days of your event, special permission is needed before your application is submitted. Please contact your membership services representative regarding this matter.

 
TEAM ATTENDEE LIST TEMPLATE (#C013)

US Club Soccer requires submission of a list of attending teams and contact information to tournament@usclubsoccer.org within 10 days of the tournament’s conclusion. Minimally, this shall include coach and manager names, e-mail addresses and states of all attending teams. This template is provided as a courtesy.

 
SANCTIONED TOURNAMENT SUPPLEMENTAL INSURANCE FORM

Supplemental tournament insurance is offered to hosts of US Club Soccer-sanctioned tournaments in order to obtain liability and accident insurance coverage for all non-US Club Soccer participating teams. (Teams using US Club Soccer passcards already have insurance coverage.) This simplifies attendance for teams, especially if a number of non-US Club Soccer teams are not able to obtain insurance from their state association or other U.S. Soccer member organization. To do so, please complete and follow the instructions on this form.

INSURANCE

REQUEST FOR CERTIFICATE OF INSURANCE

Request for Certificate of Liability Insurance (COI)
Please click below to request a COI for US Club Soccer member clubs or the facilities used by US Club Soccer member clubs via our new online form. Allow a minimum of three business days for processing.

COI requests are being accepted for the following coverage:

  • Youth programming for August 1, 2021 – July 31, 2022 coverage period
  • Adult programming for January 1, 2021 – December 31, 2021 coverage period
INSURANCE CLAIM VERIFICATION

The team coach or manager will submit this form for processing when a parent submits an insurance claim for one of your players. This information provides verification of the players injury prior to submitting the claim to the insurance company for review.

 
REQUEST FOR FUNDRAISER CERTIFICATE OF LIABILITY COVERAGE 

Submit this form to request a certificate of liability coverage for a fundraiser. US Club Soccer reviews coverage for fundraisers by examining certificate requests on an individual basis.

 
 

COMPETITION

REFEREE REPORT (#C006)

Use this referee report as your game report for all US Club Soccer competitions.

 
COMPETITION INCIDENT REPORT (#C007)

Use this form to report any competition incidents which must be presented to the Discipline Committee, pursuant to the US Club Soccer Disciplinary Policies.