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Background Screening

  • Click here to access the US Club Soccer Background Screening Application (new link as of July 11, 2017).
  • Click here to access the Staff Registration web page for related information.

General:

Background screening is part of US Club Soccer’s staff registration process, which, pursuant to U.S. Soccer rules, is required of all individuals working with or managing youth players, regardless of whether they are volunteers or paid staff, or registered with another U.S. Soccer member organization. This includes all coaches, assistant coaches, and team managers assigned to a team with youth players.

Timeframe:

Generally speaking, staff registering with US Club Soccer must submit a background screening application every other year – after July 1 within the year the passcard/registration is to be issued or expires.

More specifically, competitive staff must complete background screening based upon the Staff Passcard Issue/Expiration Date Matrix [.pdf]. Rec staff must complete and pass a background screening every other registration year.

Enhancements:

US Club Soccer CEO Kevin Payne announced in June 2016 two Player Health and Safety initiatives for registered staff members as part of the Players First platform. One of those initiatives is the substantial enhancement of US Club Soccer’s background screening standard, implemented as of the 2016-17 registration year.

Beyond a variety of national sources, US Club Soccer’s background screening generally includes a direct county/state of residence criminal record search for all counties in which an individual has lived within the past seven years, regardless of whether any “hits” appear on the national database searches.

This is a responsible step in facilitating a safe sports experience, and US Club Soccer aims to lead by example.

Cost / Payment Options (Effective July 11, 2017):

Either the person completing the background screening application, or his/her club, will pay SportsEngine $18 for the cost of each background check via one of the following options:

A) APPLICANT TO PAY DIRECTLY:  Payment will be made by the person completing the background screening application via a credit card or bank draft transaction as part of the application process. This is the default option.

or

B)  PREPAID CODES:  Through this process, a club may purchase one-time use, prepaid codes for any number of background screening applications and then distribute these unique codes to some or all of their coaches/staff members for use during the application process. All applicants will have the opportunity to enter a prepaid code during the background screening application process. If the applicant has not been given a prepaid code, he or she will be prompted for payment by credit card or bank draft during the application process.

This payment option mimics that of the US Club Soccer/Sideline Sports Doc online injury triage course and provides additional flexibility. While clubs are encouraged to purchase prepaid codes in bulk, additional codes may be purchased at later dates by completing the form again.

NOTE: Please read more information about new background screening payment options and the staff tracking list (below) via this July 10, 2017 Member Update.

Information for registrars / Staff Tracking page (as of July 11, 2017):

Through the Background Screening Staff Tracking page, a club registrar/official with appropriate authorization is able view a list of individuals who passed US Club Soccer’s background screening in order to aid in completing US Club Soccer staff registration.

To view this list:

  • Visit the Staff Tracking page, and log in to your SportsEngine account (you may wish to bookmark this page).
  • Select the state in which your club is located.
  • Select your club in the drop-down menu.
  • All staff members that have passed US Club Soccer’s background screening as of July 11, 2017, will be viewable.

Your club’s list of individuals who passed background screening from July 2016 through July 10, 2017 will be accessible via the Archived Club/Org Pages link within this same structure.

Update Information: In order to update the registrar/official from your club who has access to the Staff Tracking page, complete the Background Screening Club/Org Registrar Access Update Form. Please note it will take up to a few days for these updates to be made for your club/organization; it is not instantaneous.

Additional information:

  • You must complete the background screening application yourself. Your registrar cannot do this for you. Any individual who completes an application on behalf of another individual is also subject to suspension or other discipline, and in addition may be subject to criminal or civil liability.
  • US Club Soccer’s background screening is conducted by industry screening vendors via SportsEngine’s Verify platform. You may be contacted directly by the screening vendor if there are any questions or additional information is needed.
  • Passing US Club Soccer’s background screening alone does not mean you are registered with US Club Soccer. Registration is not complete, nor is insurance valid, until a staff passcard or rec registration request is received, paid for, and subsequently approved by US Club Soccer. You may not participate with youth players until all of these steps are completed.
  • Additional information regarding the required Pennsylvania-specific clearances is available via the background screening application.
  • For international applicants or those who do not have a Social Security Number (SSN) or Taxpayer Identification Number (TIN), please contact your respective US Club Soccer administrator for instructions.
  • The background screening turnaround time will increase to an average of 2-3 days, with the specific timeframe varying depending upon certain counties and states. As such, please complete these steps early and allow several days for passcards to be processed during the busy summer registration period.
  • The application only needs to be completed once even if you are part of multiple clubs/organizations. You will be able to select multiple clubs as part of the background screening application.
  • NOTE: Once a staff background check is successfully passed in SportsEngine, staff do not need to enter a confirmation number in KYCK Play within the respective staff passcard request.
  • For more information on US Club Soccer’s background screening program, please contact your respective regional administrator.