Forms & Documents


Age Chart: Birth-year registration and season matrix [.pdf] | Competitive Staff Registration-Passcard Validity Dates [.pdf]

Youth Player Registration Form & Medical Treatment Authorization Form (#R002-Y) – in English | en Español
This form combines the player’s medical treatment authorization, and a confirmation the player is registering with your club. This form must be retained for at least five (5) years or until the player’s 18th birthday, whichever occurs last. This form is required and teams must certify they are in possession of it when cards are requested, the club will retain this form unless requested by US Club Soccer.

Adult Player Registration Form (#R002-A)
This form is required of all adult players (over 20-U) who are registering through their club with US Club Soccer. This form must be retained for a minimum of five (5) years. Instead of uploading a proof of birth document with each player’s registration, please upload this completed form for each player. NOTE: Any player competing on an adult team that is 19-U or younger must also include a parent’s signature on the form and submit proof of birth. (Registro para Jugadores Adultos en Español)

Rec Registration Form (#R003-R)
This form is an Excel spreadsheet that is used to register rec players and staff.

Super Rec Registration Form (#R003-SR)
This form is only for those that have received permission to 1) register players and staff as super rec, and 2) do not need passcards. Please discuss with your respective Membership Services Rep before completing.

Player Loan Form (#R007)
Use this form to loan a player for a specific competition from one US Club Soccer member to the other. A copy of the completed loan form should be taken by the coach or manager to the competition. The player shall use the player pass issued to his primary club.  The completed loan form must be submitted to the US Club Soccer administrator for your area.

Member Confirmation Memo (#C011)
When accompanied by current US Club Soccer passcards and an Official Roster, this letter confirms that your club/team is a member of US Club Soccer in good standing. You may use it at U.S. Soccer Federation-affiliated tournaments to answer questions that may arise about insurance, travel, rosters, etc. If you would like a more specific letter, please e-mail your regional administrator. If you need a certificate of insurance to travel to a non-US Club Soccer-sanctioned tournament, see Request for Certificate of Insurance (#C012).


Risk Management Reporting Form [.docx]
This form is to be used pursuant to US Club Soccer Policy 13.04 (Reporting of Potential Risk Management Problems). US Club Soccer members have an affirmative duty to report potential risk management issues of which they become aware. This includes self-reporting of a registered staff member or club/organization, or of another registered staff member or club/organization. Incidents which must be reported include, but are not limited to, arrests for a felony or other crime of violence, sexual misconduct, or any other act or pattern of behavior which may have or in the future may put youth players at risk.

Allegation of Misconduct [.docx]
This form is used to report specific allegations of misconduct or violations of U.S. Soccer Federation or US Club Soccer bylaws, policies, rules and regulations. The form must be completed in its entirety and submitted to US Club Soccer, and may not be anonymous. All violations must be reported in a timely manner, with specific details, and supporting evidence.


League/Rec Program Sanctioning Application
Please complete this form to apply to sanction your youth competitive, adult or rec league/program with US Club Soccer.


Sanctioned Tournament Hosting Application Packet [.docx]
Review and submit this form to apply to sanction your tournament with US Club Soccer. For more information, visit the Sanction Your Tournament web page. Please note that if you are applying for tournament sanctioning within 60 days of your event, special permission is needed before your application is submitted. Please contact your membership services representative regarding this matter.

Team Attendee List Template (#C013)
US Club Soccer requires submission of a list of attending teams and contact information to [email protected] within 10 days of the tournament’s conclusion. Minimally, this shall include coach and manager names, e-mail addresses and states of all attending teams. This template is provided as a courtesy.

Sanctioned Tournament Supplemental Insurance Form [.docx]
Supplemental tournament insurance is offered to hosts of US Club Soccer-sanctioned tournaments in order to obtain liability and accident insurance coverage for all non-US Club Soccer participating teams. (Teams using US Club Soccer passcards already have insurance coverage.) This simplifies attendance for teams, especially if a number of non-US Club Soccer teams are not able to obtain insurance from their state association or other U.S. Soccer member organization. To do so, please complete and follow the instructions on this form.


Request for Certificate of Insurance (#C012) – multiple | single
If you are in need of a Certificate of Insurance for your club or a facility you are utilizing, please complete and return to your regional administrator. Allow a minimum of three business days for processing. Certificates of insurance are valid for a calendar year, and can be issued for the upcoming year beginning in late December.

Insurance Claim Verification (#R011)
The team coach or manager will submit this form for processing when a parent submits an insurance claim for one of your players. This information provides verification of the players injury prior to submitting the claim to the insurance company for review.

Insurance Claims Forms
Click here for more information.

Request for Fundraiser Certificate of Liability Coverage (#IN001)
Submit this form to request a certificate of liability coverage for a fundraiser. US Club Soccer reviews coverage for fundraisers by examining certificate requests on an individual basis.


Referee Report (#C006)
Use this referee report as your game report for all US Club Soccer competitions.

Competition Incident Report (#C007)
Use this form to report any competition incidents which must be presented to the Discipline Committee, pursuant to the US Club Soccer Disciplinary Policies.